hintsandthings.co.uk »Office

Hints and Tips when Forwarding Emails to prevent spam and viruses


but useful, information sent in by a regular contributor Mr. Ezz Bish


Do you really know how to
forward e-mails?       50% of us do; 50% do

Do you wonder why you get
viruses or junk mail?

Do you hate it?

Every time you forward an e-mail
there is information left over from the people who got the message before
you, namely their e-mail addresses & names.

As the messages get forwarded
along, the list of addresses builds, and builds, and builds, and all it
takes is for some poor sap to get a virus, and his or her computer can send
that virus to every e-mail address that has come across their computer.

Or, someone can take all of
those addresses and sell them or send junk mail to them in the hopes that
you will go to the site and he will make five cents for each hit.

That’s right, all of that inconvenience over a


How do you stop it? Well, there are two easy solutions:-

Solution 1

Before forwarding an e-mail, DELETE all of
the other addresses that appear in the body of the message.

That’s right, DELETE them.

Highlight them and delete them; backspace
them; cut them; whatever it is you know how to do.

It only takes a second.

You MUST click the “Forward” button
first, then you will have full editing capabilities against the body and
headers of the message.

If you don’t click on “Forward”
first, you won’t be able to edit the message.

Or alternatively –

If you want to forward something “cut”
and “paste” required text/ HTML`s–onto a “new” message
and then send that to your selected addressees.


Solution 2

Whenever you send an e-mail to more than one
person, do NOT use the To: or Cc: columns for adding e-mail address.

Always use the BCC: (blind carbon copy)
column for listing the e-mail addresses.

This is the way that people you send to only
see their own e-mail address.

If you don’t see your BCC: option click on
where it says To: and your address list will appear.

Highlight the address and choose BCC: and that’s
it, it’s that easy.

When you send to BCC: your message will
automatically say “Undisclosed Recipients” in the “TO:”
field of the people who receive it. 

So please, in the future,
let’s stop the junk mail in its tracks and the viruses! 

I have received the following
information from Angie Sanchez which enhances, endorses and reinforces the
information given above:-



The man that sent this information is a computer tech.
He spends a lot of time clearing the junk off computers for people and
listens to complaints about speed. All forwards are not bad, just some. Be
sure you read the very last paragraph.


He wrote:

By now, I suspect everyone is familiar with snopes.com and/or truthorfiction.com for determining whether information received via email is just that: true/false or fact/fiction. Both are excellent sites.

Advice from snopes.com VERY

1) Any time you see an email that says “forward this on to ’10’ (or however many) of your friends”, “sign this petition”, or “you’ll get bad luck” or “you’ll get good luck” or “you’ll see something funny on your screen after you send it” or whatever — it almost always has an email tracker program attached that tracks the cookies and emails of those folks you forward to. 

The host sender is getting a copy each time it gets forwarded and then is able to get lists of ‘active’ email addresses to use in SPAM emails or sell to other spammers. Even when you get emails that demand you send the email on if you’re not ashamed of God/Jesus — that is email tracking, and they are playing on our conscience. These people don’t care how they get your email addresses – just as long as they get them. 

Also, emails that talk about a missing child or a child with an incurable disease “how would you feel if that was your child” — email tracking. Ignore them and don’t participate!

2) Almost all emails that ask you to add your name and forward on to others are similar to that mass letter years ago that asked people to send business cards to the little kid in Florida who wanted to break the Guinness Book of Records for the most cards. All it was, and all any of this type of email is, is a way to get names and ‘cookie’ tracking information for telemarketers and spammers — to validate active email accounts for their own profitable purposes. 

You can do your Friends and Family members a GREAT favor by sending this information to them. You will be providing a service to your friends. And you will be rewarded by not getting thousands of spam emails in the future!

Do yourself a favor and STOP adding your name(s) to those types of listing regardless how inviting they might sound! Or make you feel guilty if you don’t! It’s all about getting email addresses and nothing more.

You may think you are supporting a GREAT cause, but you are NOT!

you will be getting tons of junk mail later and very possibly a virus
attached! Plus, we are helping the spammers get rich! Let’s not make it easy
for them!

AND don’t forget to get rid of ALL these forwarded addresses!!!

ALSO: Email petitions are NOT acceptable to Congress or any other organization – i.e. social security, etc. To be acceptable, petitions must have a “signed signature” and full address of the person signing the petition, so this is a waste of time and you are just helping the email trackers.


With regard to the above on FORWARDING EMAILS, please

Bruce Kauffman

The link you have kindly provided
says that Snopes did not send out the warning as indicated, however, in
their article Snopes do seem to agree that emailed Petitions are not
accepted by some and have many drawbacks http://www.snopes.com/inboxer/petition/internet.asp

Although there maybe doubt as to
whether there are implanted cookies in many, I still feel that these emails
are a way of collecting current/genuine email addresses which can be sold on
to third parties or used by spammers. i.e. I receive many of this type of
email, many of which contain the email addresses of all the other
recipients. If I were unscrupulous I could then send emails to all those